Keep Calm and Marry On!

You have dreamed of your wedding day since you were knee-high to a grasshopper and that day has finally arrived. Enjoy every minute of this momentous occasion without stressing over the details - That's what VenYou Event Planner and Coordinator is for!

Read over the packages VenYou has to offer. When you're ready, contact us by email or phone to start the planning of your magical day. 

Ruby Package

12 hours - Day-Of Coordination Services 

  • Provide a timeline of events
  • Meet with the bride to execute the plan
  • Attend the rehearsal/dinner to get to know the bridal party
  • Provide assistance w/processional and recessional plan
  • Resolve last-minute wardrobe issues (emergency sewing kit)
  • Check the ceremony site: decor, lighting, set-up, etc.
  • Provide instruction to the guest book attendants and gift carriers, if applicable
  • Ensure the officiant has the marriage license
  • Provide instruction to the best man, ushers, maid/matron-of-honor
  • Direct guests to the reception site and hand out maps/directions
  • Direct wedding party and family for post-ceremony photograph   
  • Coordinate transfer of ceremonial items to the reception site and ensure they are properly placed
  • Review schedule with the Master of Ceremonies, DJ/Musicians, Videographer, and Banquet Captain;
    verify vendor arrival time
  • Check room set-up/layout, lighting, cake table, and entertainment set-up
  • Verify reserved tables, place cards, and ensure the head table is properly marked as indicated on the diagram
  • Oversee the transport of gifts and ceremonial items
  • Line up the wedding party for the DJ to announce to the guests
  • DJ will provide a microphone for the wedding party and parent speeches, first dance, toast, cake cutting, bouquet/garter toss, and other dances
  • Encourage guests to participate in using the photo booth, if applicable

Sapphire Package

20 hours

The Sapphire Package includes everything in the Ruby Package, plus:

  • Execution of detailed wedding plan
  • Locate an Officiant for the ceremony
  • Coordinate the timing and schedule with the Officiant
  • Synchronize timing with vendors and musician/DJ, for arrival, set-up, and tear-down
  • Determine logistics at venues - lighting, bathrooms, walk-thru, head table, reserved tables, table assignments, thermostats, exits

 

 

 

 

  • Determine if there are any special needs for guests: accessibility for individuals with disabilities, babysitters, private rooms
  • Arrange for transportation for the day of the event
  • Secure set-up time and be present when floral arrangements are delivered
  • Confirm payments and tips for ceremony vendors
  • Deliver guest book with pens, place unity candle or sand, memory table photos (if applicable), and other ceremonial items determined by the couple

Emerald Package

30 hours

The Emerald Package includes everything in the Sapphire and Ruby Packages, plus:

Pre-Event Planning:

  • Assist with determining budget
  • Encourage a separate wedding account
  • Secure ceremony and reception sites
  • Incorporate theme and color through-out
  • Locate and schedule appointments with:
    • Baker
    • Bartender
    • Caterer
    • Decor rental
    • DJ/Musicians
    • Florist
    • Harpist/Ceremony music
    • Hotel accommodations (See right)
    • Officiant
    • Transportation company
    • Photographer/Videographer

 

 

 

 

 

  • Review banquet and beverage order one month prior
  • Review reception plans and details
  • Attend final walk-thru
  • Assist with table assignments (if desired)
  • Secure reserved tables signage
  • Collaborate with the host/hostess of the ceremony and reception

Hotel Accommodations:

  • Negotiate special rates and provide recommendations
  • Deliver welcome baskets and itinerary cards to out-of-town guests

Rehearsal:

  • Finish walk-thru with officiant, musicians, and ushers
  • Coordinate wedding party gifts with family (if applicable)

Diamond Package

50 hours

In addition to everything provided in the three packages above, the Diamond package includes assisting with the following:

  • Honeymoon planning and/or arrangements
  • Bridal/Wedding shower arrangements
  • Bachelor/Bachelorette party arrangements 

Platinum Package

65 hours

The Platinum package includes everything in the Ruby, Sapphire, Emerald, and Diamond packages. This package is dedicated to:

  • Themed events
    • Holiday themed
    • Special themes (ie: Star Wars, Zombie, Shakespeare, Phantom of the Opera ...)
    • Destination weddings/honeymoons.